Internal communication disseminates the organization’s information so that workers may do their tasks effectively. It keeps people up to date.
Internal communication’s goal is to provide a smooth flow of information between departments and coworkers inside a company. This is true both at the top and bottom of the management/employee chain. It also operates in the workplace among employees who engage with one another.
Internal communication that is effective fosters business culture and increases employee engagement.
How might an intranet aid in improving an organization’s communication?
Internal communications have become increasingly important in the workplace over the last year since COVID-19 mandated remote work for traditionally office-based businesses. Adaptable, inventive communication tactics that maintained productivity while team members worked from home during uncertain times were the organizations that flourished in this new normal.
Internal communication has become so important to productivity that over half (47%) of all remote workers who felt less productive at home blamed it on a lack of communication. Intranet software is important if you’re searching for a strategy to increase internal communications among a dispersed workforce – whether due to remote employment or established, non-office-based teams in your organization.
Modern intranet platforms enable your internal communications team to rapidly communicate essential changes to your whole workforce and provide a quick and effective means of ensuring key operational information reaches team members.
Why is it that businesses can’t afford to disregard internal communication?
Every business that strives for successful operation needs good internal communication, and what counts is how the organization uses communication to connect the various elements of the organization. It should be simple to communicate across departments and with management.
Employee engagement
All of the employers should start with the right conversation in their organization and bring together managers, team leaders, and workers to focus on internal tactics that will increase engagement and productivity. Employees need to be encouraged to share their thoughts and ideas. This helps them feel respected and heard, which encourages them to participate. Employees that are actively engaged are more driven to work harder and produce higher-quality work.
Internal communication tools make it simple to start up these sorts of dialogues. There’s no need for lengthy meetings that waste time.
Improve brand image
It is true that positive external communication cannot be ignored as it is essential for a company’s reputation to be strengthened. Employees become ambassadors for the company when they talk about it and post information on social media. Clear internal communication that encourages workers to share knowledge leads to this type of brand-building, which may have a significant influence on an organization’s performance.
Important for global/diverse organizations
Global or diverse organizations demonstrate the necessity of communication in worldwide business. Employees may work in various time zones and have a limited amount of time to conduct video meetings or phone conversations. Internal communication that is effective aids comprehension, especially when persons speak various languages.
When talking with coworkers in another nation, it’s equally crucial to keep culture in mind. Any cultural variations in attitude toward work, conduct, and customs should be respected in the tone of communication.
Possibility of change
We know that technology advances at a breakneck pace. Competition is tough, and organizations must keep one step ahead of the pack to succeed. What is the significance of internal communication in this context? Because it enables organizations to adapt quickly to climatic, environmental, and other unforeseeable events.
This might be anything from a retail outlet lowering the price of bread across the state to informing employees in the travel sector of poor weather. Internal communication can make the difference between avoiding a catastrophe and experiencing one.
Used for support
Internal communication is a vital tool in times of crisis. Being able to connect with the correct individuals in the business quickly and effortlessly can help you minimize stress and get things done.
Another benefit of internal communication in a crisis situation is that it might help to dispel rumors. Office gossip travels quickly, and appropriate management communication can help avoid unfavorable situations. This can also spill over into external communication since false rumors can readily harm an organization’s reputation.
Compel employees to take action
Activities, whether inside or outside of an organization, are aided by internal communication. It can, for example, allow individuals to do a job, request that they interact with suppliers, or gather feedback via the number of likes on an intranet portal’s page for a new product. It just takes a few seconds to clearly and effectively deliver a piece of information.
People are more likely to answer if all they have to do is hit a button instead of writing a long response. This is particularly true for younger generations who have grown up in the digital age.
Improve teamwork
It can be used to bring teams together and direct them on how to prioritize and allocate their efforts. Employees are aware of deadlines and may establish time plans to meet them when there is clear internal communication in the workplace. This focus also highlights the importance of a specified deadline and how a smaller endeavor fits into the bigger picture. For example, in order to catch a seasonal tendency, new software for the HR department may need to be installed. You can also use gamification features in modern intranets like AgilityPortal.
Information sharing
Another advantage of the intranet portal’s internal communication is that it gets the correct message to the right people at the right time. Because of modern technology, we all connect at some time during the day, especially at work. Many workers have access to a workplace intranet, which they may use whenever it is convenient for them and keep up with important messages.
